When it comes to the development of your startup launching, you want to make sure that you have an access to all your team members collaboration. Project management is a vitally important part of every startup because you have to be sure that all available resources are used efficiently and on time. Including ideas sharing, collaborative documents, interpersonal communication, and successful teamwork. To do that there is a great number of useful project planning and management tools that will definitely help you and your team members to work on your common project.
To choose the best software among hundreds project management apps is highly complex and subjective. I have recently begun searching for the different software descriptions to find the most suitable choices. Our team found three most prolific as well as most developed apps for any type of startup: Trello, Jira, and Asana.
What is Trello?
Trello is an online project management application originally made by Fog Creek Software. All the personal projects are displayed in the forms of boards which consist of task lists that contain cards. Users can be assigned to cards. This feature is what makes it different from other software tools.
Simple user experience
Trello concentrates around “one” board where users in a group can create their own to-do lists, assign tasks between each other, set deadlines and updates when a task is complete. It focuses on three main aspects: what’s being worked on, who is working on what; and where something is in a process.
This app has well-organized interface and design. Each list is a part of your project. For instance, you can name those lists as PR Department, Finance, Venues and Logistics, HR etc. It is highly organized so that every member of the team will be able to find the appropriate deadlines, announcements, and urgent calls.
Strong collective environment
For most of the startups, it is crucial to work with other people. Trello helps all of your co-workers to feel being the part of collective consciousness. The homogeneous design helps users to see the work of others by checking their progress in the forms of attached files, documents, web page links, comments. In this way, the whole team transforms into the larger creative community where each idea, opinion and thought can be heard.
Everyone in Trello is engaged to the common goal and focused on what every team member is doing. The constant will to explore and learn to get better will make your work the most prolific with the help of this project management tool. File sharing and constant chatting helps all the members to be informed about the project progress. It’s what makes your team and your project more collaborative and more creative.
With the help of Trello, you can add, change and replace the cards and lists to show your progress with your team. You can add up as many people as you want and sign them up under appropriate cards. Trello adapts and adjusts to your projects, team and working process. In the cards themselves, you have everything you need to get your task done: labels, checklists, attachments, due dates and members. You also can send comments and feedback notes for the immediate contact. You will be able to download files from your computer, Google Drive, DropBox, Box, and OneDrive. What’s more incredible, Trello has a lot of additional functions such as calendar, voting etc.
What are the main advantages?
- Trello is totally free
- IOS and Android app
- It uses a systematic approach for each project. You see everything that’s going on in one page with organized lists, cards, and people who are responsible for the assignments.
- It is a very fast
- Trello can be used in anything beginning from homework, book reading, interior redesign to startups, companies and project management.
- Trello Slack integration
Interesting fact: the concept used in Trello is very alike to the concept of KanBan Board which was developed for Toyota company to improve a high-level production.
What is Jira?
Different approaches to the project
Jira has Scrum, Kanban or self-created boards that help teams to stay focused on agile methodology in order to plan, track and manage in one system. Scrum board consists of four pillars that contain sprint planning (backlog and the to-do list), easy backlog grooming (where you can reorder stories and create filters), story points (that help the team become more accurate) and version control and management (to track the progress).
Kanban methodology focuses on the idea of continuous delivery and releases. This board, same as in Trello, consists of WIP (work in progress) limit configuration to help the issues flow smoothly, story cards to depict all the necessary brief info, swim lanes and columns to represent major workflow states (to-do, in progress, completed).
One of a fascinating thing in Jira is that you can mix methodologies to create so-called Scrumban or Kanplan. Scrumban has fixed-length sprints and focuses on WIP limits and cycle time from Kanban. On the other hand, Kanplan combines Kanban with a backlog.
Real time collaboration
Jira has HipChat room that helps your team to know everything that is going on in the workflow. It is a group chat, video calling, and screen sharing. Your teammates will never miss important and urgent messages because Jira is available on Windows, Mac, IOS, Android and Linux. It is a great tool for integration with the help of custom emoticons and Hip Bots, animated GIFs, RSS feeds and Twitter notifications.
What are the advantages?
- Flexible planning
- Transparent execution
- Actionable results
- Value driven prioritization
What are the disadvantages?
It is not free. Jira costs 10$ for small teams (up to 10 users) and 75 $ for growing teams (15-2000 users). However, you can get a free trial for a week to learn and to experience the software work by yourself.
What is Asana?
Asana is a wonderful web and mobile project management app that help teams track their work and make progress together. With the help of Asana, you will be able to set up your own workspace, create projects and tasks, invite new people and change permission settings.
With only one account in Asana, you will be able to get in touch with multiple workspaces to interact with different groups of people, projects and tasks. You can easily switch between organizations.
Everyone signed up in Asana will have access to track product launches, calendars, meeting agendas. One of the strategies for beginners is to use sections in lists layout or columns in board layout to organize the tasks. You can assign a task, add a follower, comment on a task, mention somebody and check your Inbox.
Different ways to use
Asana is meant for all types of teams from small startups to non-profits and businesses. With the help of Asana Premium, your team can customize the tasks and track everything including leads, job applicants etc. Project templates are very useful to add new workflow.
Asana includes tasks, projects, sections and columns, project templates, subtasks, option to convert task into project, deadlines, attachments, hearts, team and personal tasks, inbox, dashboards, files view, custom fields and priority support.
The basic version of Asana for teams is totally free. And the Premium costs 10$ which includes SEO and some more advanced functions.
Anyway, to make a reliable comparison of project management software is only possible if you begin by analyzing your individual criteria for it. Then try to match this criteria with features offered by the apps, test it and make your choice!